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Personnel Groups: Showcasing Cast, Crew and Team

Showcase your team on Seaty event pages: add cast, crew, and production photos with names and roles, drag-and-drop ordering, and AI-generated cast lists.

Overview

Personnel groups let you showcase the people behind your event—cast members, crew, production teams, speakers, or volunteers—directly on your event page. Audiences see professional photos, names, and roles in a clean grid layout.

At its simplest, Personnel answers one question: Who is involved in this event?

Who uses this: Event organisers setting up theatre productions, concerts, conferences, or any event where featuring team members adds value.

Key capabilities:

  • Create multiple groups to organise people by category (Cast, Crew, Production Team)
  • Add photos, names, and roles for each person
  • Reorder personnel within groups using drag and drop
  • Generate cast lists automatically using AI for theatrical productions
  • Display your team publicly on the event page
The Personnel Groups editor showing the toolbar with Save and Add Personnel Group buttons, the Generate Cast List with Seaty AI button, and the Add personnel group/team button in the empty stateThe Personnel Groups editor showing the toolbar with Save and Add Personnel Group buttons, the Generate Cast List with Seaty AI button, and the Add personnel group/team button in the empty state

How It Works

At a glance: Create groups, add people with photos and roles, arrange them in display order, and save—your team appears on your event page.

1. Create a personnel group

Add a new group with a descriptive name like "Cast", "Production Team", or "Crew". This name becomes a heading on your event page.

2. Add team members

For each person, upload a photo and enter their name and role. Photos display in a circular crop, so square images work best.

3. Arrange display order

Drag and drop personnel cards to control the order they appear. Lead roles typically go first.

4. Save and publish

Once saved, your personnel groups appear on the public event page below the event description and venue information.

Think of it this way:

  • Personnel groups are categories (Cast, Crew, Band)
  • Personnel are individual team members within those categories
  • Photos and roles give audiences context about who does what

Creating Personnel Groups

Adding Your First Group

  1. Open your event in the Event Editor
  2. Select Personnel from the side menu
  3. Click Add personnel group/team
  4. Enter a group name (e.g., "Cast", "Production Team")

Adding People to a Group

  1. Expand the group by clicking the down arrow if collapsed
  2. Click Add Personnel
  3. Click the circular image area to upload a photo
  4. Enter the person's name in the Name field
  5. Enter their role, character name, or job title in the Role field
  6. Click Save in the top-right corner
A personnel group named Cast with one member showing the circular image upload area, Name and Role input fields, Delete button, and the group header with collapse and delete controlsA personnel group named Cast with one member showing the circular image upload area, Name and Role input fields, Delete button, and the group header with collapse and delete controls

Reordering Personnel

Click and hold any personnel card, then drag it up or down to change position. Release to drop in the new position. Use this to feature lead performers first or arrange by order of appearance.

Removing Personnel

Click Delete on any personnel card to remove that person from the group. This takes effect immediately—no confirmation dialog appears.

Using AI to Generate Cast Lists

For theatrical productions, AI can create a starting cast list based on your event name:

  1. Click Generate Cast List with Seaty AI below your personnel groups
  2. The system reads your event name and type to generate likely character names
  3. A new personnel group appears with roles pre-filled
  4. Add actor names and photos to each generated role
  5. Edit or delete roles that don't match your production

Note: AI provides a starting point, not a complete cast list. You'll need to assign performers to roles and add any characters the AI missed.

Photo Guidelines

Technical Requirements

  • Format: JPG or PNG
  • Recommended size: 800x800 pixels minimum
  • Aspect ratio: Square works best (photos are cropped to a circle)
  • Display: Circular crop applied automatically

Quality Tips

  • Use well-lit, clear facial shots
  • Professional headshots work best, but casual photos are acceptable
  • Consistent style across a group creates a polished look
  • Similar backgrounds and lighting help unify the display

When No Photo Is Available

You can leave the photo blank—the name and role still display without an image. Update with a photo when one becomes available.

Organising Multiple Groups

Creating Additional Groups

Click Add personnel group/team again to create more categories. Common configurations:

Theatre production:

  1. Cast — performers with character names
  2. Creative Team — director, choreographer, musical director
  3. Production — stage manager, producer
  4. Technical Crew — lighting, sound, set designers

Conference:

  1. Keynote Speakers — main presenters
  2. Workshop Leaders — session facilitators
  3. Panellists — discussion participants

Music event:

  1. Headliners — top-billed performers
  2. Supporting Acts — additional artists
  3. Festival Team — organisers

Group Display Order

Groups appear on your event page in the order you create them. Currently, you cannot reorder groups after creation—to change the order, you'll need to delete and recreate groups in the desired sequence.

Privacy Considerations

Photo consent: Always obtain permission before displaying someone's photo, especially for volunteers and crew. Consider GDPR requirements for personal data.

Name preferences: Some people prefer stage names or initials. Children typically require parental consent.

Role descriptions: Keep role text focused on event responsibilities. Contact information shouldn't appear in the public display.

Common Questions

General

What's the difference between Personnel and Staff permissions?

Personnel groups are public displays showing your team to customers. Staff permissions (in event settings) control who can scan tickets and access backstage features. Personnel is about visibility and credit, not access control.

Do I need personnel for every event?

No, personnel is optional. Use it when showcasing your team adds value—perfect for productions, but unnecessary for simple ticketed events.

Limits and Capabilities

How many personnel can I add to a group?

There's no strict limit. Small productions might have 5-15 cast members; large productions can have 50 or more. All personnel display on the event page.

Can I add biographies or links to personnel profiles?

Currently, personnel entries support photo, name, and role only. Biographies, external links, and social media aren't available. This keeps the event page focused on ticket sales while giving appropriate credit.

Display and Ordering

Where do personnel groups appear on the event page?

Personnel groups display after the event description and venue information, in the order you created them.

Can I hide a personnel group from the public?

Personnel groups are designed for public display—there's no hidden or private option. To hide a group, delete it entirely or remove all personnel from it.

Editing and Updates

What if a cast member changes?

Personnel is fully editable. Navigate to the Personnel section, find the person, and either update their details, upload a new photo, or delete and replace them. Changes apply immediately after saving.

Can I copy personnel from another event?

Currently, personnel must be added individually to each event. For recurring productions, keep photos in a folder for reuse and maintain a list of names and roles.

AI Generation

How does AI generate cast lists?

The AI reads your event name (e.g., "Romeo and Juliet") and event type, then generates a list of likely character names. It creates a new personnel group with roles pre-filled. You then assign performers to each role, upload photos, and adjust as needed.

Need Help?

If you're having trouble with personnel groups: