Search events

Events Dashboard: Manage All Organisation Events

Manage all events in your Seaty organisation: view sales and revenue, switch between card and table views, search, filter, and create new events.

Overview

The Events section is your main dashboard for managing events. View all your events in one place, combining data from every date so you can see key information at a glance.

At its simplest, Events answers one question: How are my events performing?

Who uses this: Organisation admins with the Events permission.

Key capabilities:

  • View all events with sales and revenue data
  • Switch between card and table views
  • Search and filter events
  • Create new events
  • Access individual event management

Navigation paths:

  • Organisation admin menu → Events section
  • User account menu (top-right) → "My Events" link

Both paths lead to the same interface, showing all events for the selected organisation.

How It Works

At a glance: Open your events dashboard, choose your preferred view, find the event you need, and drill down into its details.

1. Access your events

Navigate to the Events section from either your organisation's admin menu or via "My Events" in your account menu. If you manage multiple organisations, you can switch between them using the "Change organisation" button.

2. Choose your view

Pick card view for quick visual scanning or table view for detailed analysis. Your preference is automatically remembered for next time.

3. Find what you need

Use the search box to filter by event name, venue, tag, or tour. Toggle "Show old events" to include or exclude past events.

4. Drill into details

Select any event to open its full management interface, where you can view analytics, edit settings, manage orders, and more.

Think of it this way:

  • Card view is like flipping through photos - quick visual recognition
  • Table view is like reading a spreadsheet - detailed comparison
  • Search works like a spotlight - instantly highlights what you need

Getting Started

  • Choose your view - Switch between Card and Table views
  • Find what you need - Search by event name, venue, tag, or tour
  • Manage an event - Select an event to open its admin menu
  • Create new events - Select "Create event" button to launch the wizard
  • Switch organisations - Use "Change organisation" if you manage multiple organisations

Your chosen view mode is automatically remembered.

View Modes

Choose how your events are displayed – visually as cards or in a detailed table. Switch between views using the toggle buttons at the top of the page.

Card View

Card view presents your events as visual cards that are quick to scan. In card view, you'll see:

  • Event image with a colour-coded availability badge showing the percentage sold
  • Event name and event tag (e.g., #springconcert)
  • Venue name where applicable
  • Date information formatted intelligently based on your event:
    • Single date: "Wed 15th Jan 25 at 19:30"
    • Same day, multiple times: "Wed 15th Jan 25"
    • Same month: "Wed 15th - Fri 17th Jan 25"
    • Different months: "Wed 15th Jan - Fri 3rd Feb 25"
    • No dates yet: "No dates scheduled"
  • Ticket sales: Sold/Available count
  • Revenue: Total ticket sales value in your organisation's currency
  • Merchandise (if applicable): Sold/Available count shown in a third column

Availability badge colours:

  • Green (0-49%): Good availability
  • Yellow (50-74%): Moderate availability
  • Orange (75-89%): Low availability
  • Red (90-100%): Critical – nearly sold out

Table View

Table view provides a detailed, data-focused layout. Each row shows:

  • Image: Event thumbnail (hidden on mobile screens to maximise space)
  • Event Details: Name, tag, venue, and date information
  • Category: Labels showing "Tickets" and "Merchandise" rows
  • Sold: Percentage of tickets or merchandise sold
  • Amount: Sold/Available counts (e.g., "45/100")
  • Total: Revenue value in your organisation's currency

Note: For multi-date events, select the date range to reveal individual date rows with per-date statistics.

Remembered View Preference

Your selected view mode is automatically saved in your browser and will be remembered the next time you visit the Events section – even across sessions.

Which View Should You Choose?

View TypeBest For
Card ViewQuick visual scanning and image-based overview
Table ViewDetailed analysis and comparing numbers across events

Filtering and Searching

Looking for a specific event? Use the search box to filter by any of these:

  • Event name
  • Event tag
  • Venue name
  • Organisation tag
  • Tour name or tag
  • Group name (for categorised events)

The search works across all these fields at once and is case-insensitive, making it easy to find events in large portfolios. Filtering works in both card and table views.

Note: Search still works even when no events are displayed, so you can easily adjust your filters.

Creating Events

Ready to create a new event? Select the "Create event" button to launch the event creation wizard. Here's what happens:

  1. The current organisation is pre-selected for you
  2. You're guided through essential event details step by step
  3. You can configure tickets, dates, and pricing
  4. Publish your event when you're ready

Note: The wizard remembers the last organisation you worked with, making it even faster to create your next event.

Page Actions

Use the action buttons at the top of the Events section for quick access to common tasks:

Card/Table View Toggle – Switch between views. Your preference is saved automatically.

Change Organisation – Quickly switch between organisations you manage.

Create Event – Open the event creation wizard.

Show/Hide Old Events – Toggle past events on or off.

Help – Open this documentation for instant guidance.

Managing Individual Events

When you open an event (either a card in card view or an event name in table view), the full event details load and the event-specific admin menu opens. From there you can:

  • View the event summary with detailed analytics
  • Edit event details, tickets, and settings
  • View orders and attendees
  • Manage scans and admissions
  • Send emails to ticket holders
  • Export data and reports

Multi-date Event Handling

Multi-date events appear differently depending on your chosen view:

Card View – Shows the date range across all dates (e.g., "Wed 15th - Fri 17th Jan 25") with statistics combined across all dates.

Table View – Shows a collapsed date range by default. Select the date range to expand and reveal individual date rows, each showing per-date statistics including sold counts and revenue for that specific date and time.

This helps you drill down into date-specific performance while keeping a full event overview.

Tours & Grouped Events

If your organisation uses tours (multi-date event series), events are automatically grouped by tour in both view modes:

In Card View:

  • Tour header displays the tour name and tag
  • Tour events are grouped together with clear visual separation
  • Standalone events (not part of a tour) appear separately below tours

In Table View:

  • Tour rows act as section headers showing tour name and combined statistics
  • Tour events are listed beneath each tour header
  • Standalone events appear after tours under a "No Tour" section

This grouping helps you understand which events are part of a series and makes it easier to manage tour-wide changes.

Sales Status Indicators

Events that haven't started selling tickets yet will display a status indicator:

  • Card view: Blue "Sales start" badge with date and time
  • Table view: Text line showing "Ticket sales start on [date/time]"

You can still select the event to access management settings and make edits before sales begin.

Organisation Context

Accessing from Organisation Admin Menu

When you navigate to Events from an organisation's admin menu, you're viewing events for that specific organisation. The organisation name appears in the page title.

Accessing from User Menu ("My Events")

When you select "My Events" from the account menu in the top-right header:

  • If you manage only one organisation, you'll see that organisation's events directly
  • If you manage multiple organisations, the first organisation is selected by default
  • Use the "Change organisation" button to switch between organisations
  • Your last-viewed organisation is remembered for convenience

Key Differences from Individual Event View

Events section (this view): Portfolio overview showing all events with combined statistics across all dates, designed for high-level monitoring and quick navigation.

Individual Event view: Detailed management for a single event with date-by-date breakdowns, seating plans, and operational tools for day-to-day operations.

Use the Events section to manage your event portfolio and get a quick overview. Use individual event views when you need detailed, day-to-day management.

Responsive Design

The Events section automatically adapts to different screens, so it's easy to manage events on desktop, tablet, or mobile.

Desktop (> 1024px)

  • Card view: Up to 4 columns of event cards
  • Table view: Full table with all columns including event images

Tablet (768px - 1024px)

  • Card view: 2-3 columns of event cards
  • Table view: Reduced image sizes and slightly condensed spacing

Mobile (< 768px)

  • Card view: Single column stacked layout
  • Table view: Image column hidden to maximise space, reduced font sizes for better readability, horizontal scrolling enabled if needed, compact cell padding

Empty States

If no events match your filters or the organisation has no events yet:

  • A clear message explains why no events are shown
  • You'll see a suggestion to create your first event
  • If filters are active, you'll see an indication that they might be preventing results

The search box and filters remain active even in empty states, so you can easily adjust your search.

Permissions

To access the Events section for an organisation, you need the "Events" permission. This lets you:

  • View all events in the organisation
  • See combined statistics across dates
  • Navigate to individual event management
  • Switch between card and table views

Note: Individual event editing requires additional event-specific permissions.

Tips for Faster Workflow

  • Use the search filter to quickly locate specific events in large portfolios
  • Toggle "Show old events" off to focus on current and upcoming events only
  • Try table view when you need to compare numerical metrics across multiple events
  • Use card view for quick visual scanning, especially when image recognition helps
  • Events are shown in date order to help with planning
  • Your view preference is remembered automatically, so you don't need to switch every time
  • If you manage multiple organisations, use the "Change organisation" button to switch between them quickly

Common Questions

Views and Display

Can I customise which columns appear in table view? No. The table view shows a fixed set of columns designed to give you the most useful information at a glance: event details, sales percentage, amounts, and revenue.

Why do I only see card view? Table view is only available to organisation admins. If you have member-level access, you will only see card view.

Will my view preference sync across devices? No. Your view preference is saved in your browser, so each device remembers its own setting.

Searching and Filtering

What fields does the search look at? The search checks event name, event tag, venue name, organisation tag, tour name, tour tag, and group name. It searches all fields at once and ignores capitalisation.

Can I filter by date range? Not directly. Use "Show old events" to toggle whether past events appear. Events are sorted by date to help with planning.

Managing Events

Can I create events from this page? Yes. Select "Create event" to launch the event creation wizard. You need admin-level access to see this option.

How do I edit an event? Select the event to open its management interface. From there, you can access the event editor and all other management tools.

What does the percentage badge mean? The badge shows how much of your available capacity has been sold. Green means plenty of availability; red means nearly sold out.

Permissions

What permission do I need to see this page? You need the "Events" permission for the organisation. This allows you to view all events and their statistics.

Can members see sales figures? Members can see their assigned events but cannot see sales statistics or revenue figures. Only admins see the full dashboard with financial data.